File Naming Guide Printable
This one-page naming guide is for anyone saving scanned documents, PDFs, and DOCX files. It shows a simple file naming convention in a table with three columns: Part, Format, and Example. The rows cover Date in YYYY-MM-DD format with 2026-03-14, Category as a short word with receipt, and Who or what as a name or supplier with grand-hotel. It also notes to use lowercase and hyphens, and to avoid spaces and special characters.
Free printable · PDF
- 1 page
- US Letter — choose “Fit to page” for A4
- PDF, 52 KB
Free for personal, family and classroom use.
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Use it as a reference before you save or rename files, so each document follows the same pattern. Keep the sheet near your scanner, desktop, or filing folder and match each filename to the parts shown on the page.
Good for
- Name scanned documents the same way every time
- Keep receipt files easy to sort
- Make shared folders easier to search
Tip: Print it and keep a copy by your scanner for quick filename checks.
5 files · PDF, DOCX, XLSX
Get every sheet: Document Scanning & Filing Templates
This sheet plus 4 more in one download, with the editable Word and Excel files. Document scanning checklist, file naming convention guide, Excel household records inventory with retention dates, receipts log and a digital folder structure template.
$5.00 USD, one-time 5 files · about $1.00 each
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- 7-day refund
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